Landscape Treasure Privacy Policy
Landscape Treasure Privacy Policy
This Privacy Policy (Policy) applies to Landscape Treasure ABN 31 083 448 939, trading as Landscape Treasure, (referred to as Landscape Treasure, ‘we’, ‘our’, ‘us’ in this policy). This Policy sets out how we handle personal information that can identify you, including sensitive information.
This Policy addresses the kinds of personal information that we collect, how we collect and hold personal information, how we store personal information, why we collect, hold, use and disclose personal information, and how you can access and seek correction of your personal information.
The Policy also details how you can contact us if you have any questions about this Policy or if you would like to lodge a complaint with us regarding our compliance with the Privacy Act, or this Policy.
We are committed to protecting your privacy and ensuring that our Privacy Policy complies with the Australian Privacy Principles set out in the Privacy Act 1988. We may change our Privacy Policy from time to time. The most current version is available on our website www.landscape-treasure.com.au. A copy of our Privacy Policy is also available by contacting our Privacy Officer using the contact details set out below and we will take all reasonable steps to provide you with a copy in the form that you have requested.
By providing information to us after viewing this Privacy Policy you acknowledge and consent to our collection, use, and disclosure, of your personal information as set out in this Privacy Policy.
Privacy Act 1988
The Privacy Act 1988 (Privacy Act) is the principal piece of Australian legislation protecting the handling of personal information about individuals. Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable. This includes the collection, use, storage and disclosure of personal information in the federal public sector and in the private sector.
The Privacy Act includes thirteen Australian Privacy Principles (APPs). The APPs set out standards, rights and obligations for the handling, holding, use, accessing and correction of personal information (including sensitive information). The APPs regulate how organisations can collect, hold, use and disclose personal information and how you can access and correct that information. The APPs only apply to information about individuals, not information about corporate entities such as businesses, firms or trusts.
Information covered under this privacy policy
This privacy policy has been developed in accordance with APP and embodies our commitment to protecting the privacy of personal information. It covers how we collect and handle personal information, including sensitive information. ‘Sensitive information’ means personal information about you that is of a sensitive nature, including information about health, genetics, biometrics or disability; racial or ethnic origin; religious, political or philosophical beliefs; professional association or trade union memberships, sexuality; or criminal record. Special requirements apply to the collection and handling of sensitive information. This privacy policy is not intended to cover our handling of commercially sensitive information or other information that is not personal information as defined in the Privacy Act.
Collection of Personal Information
Personal information may be collected directly by us, or by people or organisations acting on our behalf. It may be collected directly from you, or on your behalf from a representative you have authorised. Under the APPs, Landscape Treasure will only collect information for a lawful purpose that is reasonably necessary for, or directly related to your employment with us, or where otherwise required or authorised by law.
Types of personal information collected by us
We collect and hold a broad range of personal information in records relating to:
- employment and personnel matters for our staff
- the performance of our legislative and administrative functions.
This personal information may include but is not limited to:
- your name, address and contact details (e.g. phone, email and fax);
- photographs, video recordings and audio recordings of you;
- information about your personal circumstances (e.g. marital status, age, gender, occupation, accommodation and relevant information about your partner or children);
- information about your financial affairs (e.g. payment details, bank account details and information about business and financial interests);
- information about your identity (e.g. date of birth, country of birth, passport details, visa details, drivers licence);
- information about your employment (e.g. work history, referee comments, remuneration);
- information about your background (e.g. educational qualifications, the languages you speak and your English proficiency);
- government identifiers (e.g. Tax File Number);
- information about your recruitment, training and qualifications
Collection of sensitive information
In carrying out our functions and activities we may collect personal information that is sensitive information (see above). The APPs impose additional obligations on us when collecting, using or disclosing sensitive information. We may only collect sensitive information from you:
- where you provide your consent; or
- where required or authorised by law; or
- where a permitted general situation exists such as to prevent a serious threat to safety.
We also collect sensitive information where authorised to do so for the purposes of human resource management, fraud investigations, taking appropriate action against suspected unlawful activity or serious misconduct, and responding to inquiries by courts, tribunals and other external review bodies.We may only collect sensitive information from you:
Collection of unsolicited information
Sometimes personal information is not sought by us but is delivered or sent to us by either the individual or a third party without prior request. Where unsolicited information is received by us, we will, within a reasonable period, determine whether that information is directly related to one or more of our functions or activities. If this cannot be determined, we will, as soon as practicable, destroy or de-identify the information. If this can be determined we will notify you of the purpose of collection and our intended uses and disclosures according to the requirements of the APPs, unless it is impracticable or unreasonable for us to do so.We may only collect sensitive information from you:
How we collect personal information
Landscape Treasure primarily use forms, online portals and other electronic or paper correspondence to collect your personal information. By signing paper documents or agreeing to the terms and conditions and disclaimers for electronic documents you are consenting to the collection of any personal information you provide to us. Personal information may also be collected from third parties, such as recruitment agencies and Australian Government agencies.
We may also collect your personal information if you:
- communicate with us by telephone, mail, email, fax or SMS
- attend a face-to-face meeting or event conducted by Landscape Treasure or our contractors
- use our website/s
- interact with us on our social media platforms
Storage and Data Security
Storage
Landscape Treasure hold your personal information in a range of paper-based form, electronic records, including cloud computing, at our own secure premises. We are committed to keeping your personal information safe, confidential and secure.
All reasonable steps are taken to ensure that the personal information that Landscape Treasure hold is protected from loss, interference, misuse, unauthorised access, modification, disclosure, and corruption by computer viruses
Landscape Treasure use physical, electronic and procedural safeguards to do this. We also train our employees on privacy matters as appropriate and seek to limit access to personal information to those staff members, and third parties who need to know that information.
When we no longer require your personal information, Landscape Treasure will take reasonable steps to archive, destroy or permanently de-identify that information. Document retention and destruction comply with relevant legislation requirements.
Data Security
Landscape Treasure take all reasonable steps to protect the personal information held in our possession against loss, unauthorised access, use, modification, disclosure or misuse. Access to your personal information held by us is restricted to authorised persons who are departmental employees or contractors, on a need to know basis
Data Quality
Landscape Treasure take all reasonable steps to ensure that the personal information we collect is accurate, up-to-date, complete, relevant and not misleading.
These steps include responding to requests to correct personal information when it is reasonable and appropriate to do so. Audits and quality inspections are also conducted from time to time to ensure the accuracy and integrity of information, and any systemic data quality issues are identified and resolved promptly.
Purpose for Collecting, Holding, Using and Disclosing Personal Information
Landscape Treasure collect personal information for a variety of different purposes relating to the functions and activities of the business including:
- supplying our customers with products and services
- managing the supply of our products and services (including processing invoices, receipts and payments)
- responding to enquiries
- performing our employment and personnel functions in relation to our staff
- assessing job applications or expressions of interests from potential Sub-contractors and managing those relationships
- performing our employment and personnel functions in relation to our employees and Sub-contractors
- ensuring safety on our worksites
- management of correspondence with the public
- contract management
- performing our legislative and administrative functions
- policy development, research and evaluation
- complaints handling;
We use and disclose personal information for the primary purpose for which it is collected. We will only use your personal information for secondary purposes where we are able to do so in accordance with the Privacy Act. This may include where you have consented to this secondary purpose, or where the secondary purpose is related (or if sensitive information, directly related) to the primary purpose and you would reasonably expect us to use or disclose the information for the secondary purpose, where it is required or authorised by law or where a permitted general situation exists such as to prevent a serious threat to safety.
Likely secondary purposes for which we many use or disclose your personal information include but are not limited to:
- quality assurance
- auditing
- reporting
- research
- evaluation and analysis
- promotional purposes.
Landscape Treasure is unlikely to disclose your personal information to overseas recipients.
Electronic communication
There are inherent risks associated with the transmission of information over the internet, including via email. You should be aware of this when sending personal information to us via email or via our website or social media platforms. If this is of concern to you then you may use other methods of communicating with us, such as post, fax or telephone (although these also have risks associated with them)
Landscape Treasure only record your email address when you send a message to us or subscribe to one of our mailing lists. Any personal information, including email addresses, will only be used or disclosed for the purpose for which it was provided
Accidental or unauthorised disclosure of personal information
Landscape Treasure will take it seriously and deal promptly with any accidental or unauthorised disclosure of personal information. Legislative or administrative sanctions may apply to unauthorised disclosures of personal information.
Accessing and Correcting Your Personal Information
How to access and seek correction of my personal information
You have a right under the Privacy Act to access personal information we hold about you. You also have a right under the Privacy Act to request corrections of any personal information that we hold about you if you think the information is inaccurate, out-of-date, incomplete, irrelevant or misleading.
Our access and correction process
If you request access to or correction of your personal information, we will respond to you within 7 calendar days. While the Privacy Act requires that we give you access to your personal information upon request or an opportunity to request the correction of your personal information, it does set out circumstances in which we may refuse to give you access or decline to correct your personal information.
If we refuse to give you access or make corrections to your personal information, we will provide you with a written notice which, among other things, gives our reasons for refusing your request.
Factors that may affect your right to access include
- we reasonably believe that access would pose a serious threat to the life, health or safety of any individual, or to public health or public safety
- access would have an unreasonable impact on the privacy of other individuals
- the information relates to existing or anticipated legal proceedings between you and Landscape Treasure, and would not be accessible by the process of discovery in those proceedings
- the information relates to existing or anticipated legal proceedings between you and Landscape Treasure, and would not be accessible by the process of discovery in those proceedings
- access would prejudice negotiations with you
- access would be unlawful
- denying access is required or authorised under Australian law or a court/tribunal order
- access would prejudice appropriate action being taken in relation to serious misconduct, unlawful activity or enforcement related activities
- the information relates to a commercially sensitive decision-making process